Human Resources

• All full-time and part-time employees (UUP Faculty, Staff and M/C) paid on an annual basis are required to submit, electronically via the Time and Attendance System (TAS), a monthly time record. Electronic time records must be submitted no later than the 10th of the following month. If you do not submit your time record on-time, you and your immediate supervisor will start receiving email notifications from TAS notifying you that a time record is outstanding. If the time record continues to be outstanding, email notifications will then be forwarded to the department head within 20 days. If you know that you will be away from the college during the beginning of a month, you can request from the Payroll Office that a designee be setup/authorized on your behalf to enter your time record and/or submit time-off request in TAS.
• If an employee has not submitted a time-sheet for three (3) consecutive months, the employee will receive a reminder from the Payroll Office (copy to immediate supervisor). The reminder will include a notice that direct deposit (if applicable) will be cancelled after a final notification.
• After the fourth consecutive month goes by without submission of all past due time-sheets, the employee will be sent a FINAL NOTICE letter (copy to immediate supervisor and area VP) with a 30 day deadline.
• If the overdue time-sheets are not submitted electronically in TAS within 30 days, then the employee’s direct deposit will be inactivated without further notification. Paychecks will be mailed from the Office of the State Controller directly to the employee’s address on file.
• All notices will be sent by email to the employee’s campus email address. Please remember to check your email.
• Before direct deposit is reactivated, all outstanding time records must be submitted and approved. Once time-sheets are up to date and approved, the employee can complete a new application to reactivate direct deposit.
• Should any one employee go through this process three times, that employee will permanently lose the privilege of direct deposit.

• All hourly paid UUP Staff and Full-time Classified (M/C, CSEA, NYSCOBA and PBANYS) employees are required to submit biweekly paper time-sheets.
• If an employee has not submitted a time-sheet for three (3) consecutive payroll periods, the employee will be sent a reminder from the Payroll Office (copy to immediate supervisor). The reminder will include a notice that direct deposit (if applicable) will be cancelled after one more final notification.
• After the fourth consecutive payroll period goes by without submission of all past due time-sheets, the employee will be sent a FINAL NOTICE letter (copy to immediate supervisor and area VP) with a 30 day deadline.
• If the overdue time-sheets are not submitted, then the employee’s direct deposit will be inactivated without further notification. Paychecks will be mailed from the Office of the State Controller directly to the employee’s address on file.
• All notices will be sent by email to the employee’s campus email address. Please remember to check your email. A hard copy paper notice will be sent out to those employees without campus email.
• Before direct deposit is reactivated, all outstanding time records must be submitted and approved. Once time-sheets are up to date and approved, the employee can complete a new application to reactivate direct deposit.
• Should any one employee go through this process three times, that employee will permanently lose the privilege of direct deposit.

Full-time and Part-time UUP Employees (Faculty and Staff) and M/C Employees (includes a Supervisors Guide)

Full-time Classified Employees

Student Employees and their Supervisors

Additional Instructions for Students