Calendar of Events

Event RSVP

Setting up event registration

Individual events can accept and tally registration. When this is done, users viewing the event details on your web site will be presented with an event registration form. The form allows them to enter their first and last name, e-mail address, phone number, number of people attending, and any additional comments they may have.

Registrations are collected, placed in a database, and become manageable within LiveWhale or emailed to an email address directly.

Blank RSVP window

To flag an event as having registrations, click the “Events” tab from the LiveWhale interface. 

From either the month view or list view, click the title of the event you want to add a registration.

From the event edit screen, scroll to the section labeled “RSVP” and check the box labeled “Allow site visitors to RSVP for this event”.

If you want the registration to automatically close after a specific number of attendees have registered, enter the number in the field provided.

If you want to specify additional requests to users registering for the event, use the text field provided to do so. At the time of registration, users will be given a text field with which to respond to those requests.

Click “Save this event”.

Managing Event Registrations

When you activate the RSVP feature and allow registrations, these registrations will be collected and become manageable within a database in LiveWhale.
Manage Event Registration Tab

From the LiveWhale interface, click the “Events” tab.

Click the “RSVP” link beneath the tab bar.

The manage event registrations screen has a “Filter Registrations” drop-down menu that will allow you to find events occurring at specific times (next 30 days, last 30 days, etc.)

Once you find the event you are looking for, its title, date, and number of registrants will be displayed. ​

Click the title of the event to view the list of registrants.

The registrant list will display the total number of people expected to attend, as well as the total number of registrants marked as having attended the event. ​

Each registrant is listed with their name, status, e-mail, phone, and any comments they might have added when signing up.

To edit any of these attributes, click the name of the registrant, make the necessary modifications, and click the “Save this registrant” button.

Registrants’ status can be changed using the checkbox next to their name. Check the box next to the registrants you wish to perform a bulk action on. Using the “With checked items…” menu the following actions can be applied: Cancel Registration, Re-confirm Registration (if previously canceled), Delete Registration, Mark as ATTENDED, and Mark as DID NOT ATTEND. ​

Printable lists of registrants are available by clicking the “Printable List of Registrants” link at the bottom of the page.

You can export your registrations for this event by clicking “Export to CSV”.

The events manager is divided into sections, accessible by the links beneath the tab bar: Month View, List View, Registrations, and Import From Feed.