Faculty members are required to maintain a permanent written record of the assessment of all student work. That record must contain all the information used in the assessment of a student’s performance in a course and in computation of the final grade assigned. Such records must be retained for a minimum of three years and be available to the chair or director should the need arise.

  • Student work that is not returned—papers, quizzes, reports, examinations, projects, or other products upon which the assessment of the student’s performance in a course is based—must be retained by the instructor for no less than one year beyond the academic year in which the work is done and must be available for examination should the need arise.  
  • Final examinations not returned to students must be retained for three years beyond the academic year in which the examination was given.