Alumni Showcase Exhibitor Instructions

An afternoon celebrating the passion and purpose of the creative and entrepreneurial Purchase alumni community! 

Square illustration with many swirled colors in the background, the Purchase College logo, and the words Alumni Showcase

Become an exhibitor
and show us what you got!

Show off your work, connect with fellow alumni, and meet members of our community as we celebrate the boundless talent that started right here at Purchase. Whether you’re an artist, performer, entrepreneur, or any other kind of business or creative pro, the Alumni Showcase puts you in the spotlight. Exhibit your art, perform, read from your book, sell your crafts, or talk about your business. We’re featuring the diverse talents of our alumni and inspiring current students with your Think Wide Open journeys.

The Showcase will take place at The PAC with hundreds of guests attending performances throughout the afternoon and evening, plus AW25 activities happening near the exhibits.  Be part of the dynamic creative energy that makes our #ProofOfPurchase so special!

Complete the Exhibitor Interest Form no later than Friday, April 4, 2025


Date, Time and Location

Saturday, May 3, 2025 (during Alumni Weekend 2025)
Showcase Hours:  1:30pm - 7:30pm
The Performing Arts Center at Purchase College

Eligibility and Exhibit Space Reservation

  • Exhibit space is offered first to Purchase College alumni.
  • Spaces remaining after April 5, 2025 may be opened to members of the Purchase College community, including faculty, staff, current students, and Broadview residents.

Reservation Process

  1. Choose a Space:

    • Options include:
      Space Type Size Availability Table & Chair Provided?
      Exhibit Booth 10’ x 6’ 2 spaces Yes
      Exhibit Booth 10’ x 8’ 16 spaces Yes
      Exhibit Booth 10’ x 10’ 8 spaces Yes
      Author Table (Solo) 6’ Open Yes
      Author Table (Shared) 8’ Open Yes

       See draft floorplan (subject to change based on exhibitor requests).

  2. Complete the Exhibitor Interest Form:
    Submit the exhibitor interest form which must include:

    • Identification of space reservation request (e.g., exhibition or table size)
    • Confirmation of insurance coverage
    • Attestation that a Sales Tax Certificate of Authority is available if conducting on-site sales

  3. Deadline for Relocation Requests:

    • Exhibit locations will be pre-assigned by event staff and maps will be created for visitors.
      For this reason, No relocation requests will be accepted after Friday, April 18, 2025.

Exhibit Guidelines

Display Requirements

  • Artists, artisans, and authors may only exhibit original works representative of what was submitted with the exhibitor interest form.
  • No foodstuffs or similar consumable items may be displayed, distributed, or sold.

Provided Equipment

  • Each exhibitor booth includes one (1) six-foot table draped in black linen and two (2) chairs. 

  • Additional tables or large display items require prior approval.

  • Electrical power must be requested during registration—no exceptions.

  • Exhibitors may use special lighting if it does not distract other exhibitors or visitors. No strobe lights are permitted. 


Setup and Breakdown Schedule

Transportation to and from Purchase College, load-in and load-out of The PAC, and on-site movement of exhibition materials is the sole responsibility of exhibitors. Access to a fright elevator will be available during the load-in and load-out hours below.

  • Complimentary Parking:  All exhibitors will receive a complimentary parking pass.
  • Load-in Begins:  10:00 AM on Saturday, May 3, 2025
  • Booth Setup Complete:  By 1:15 PM
  • Showcase Hours:  1:30 PM - 7:30 PM
  • Breakdown:  No early breakdowns before 7:30pm unless pre-approved by event staff.

Sales and Tax Information

On-Site Sales Requirements

  • Financial transactions may only occur within the exhibit area.
  • Exhibitors who conduct on-site sales must charge applicable sales tax.
  • Those without a resale number must obtain a temporary Sales Tax Certificate of Authority.

How to Obtain a Sales Tax Certificate

  1. Complete Form DTF-17 online at the New York State Taxation and Finance website.
  2. The application is free and processing typically takes five (5) business days.
  3. Confirmation is available electronically; mailing may take up to ten (10) additional business days.

Questions? Contact the New York State Department of Taxation and Finance – Sales Tax Division at 518-485-2889.


Exhibitor Responsibilities

  • Exhibitors must staff their booths for the entire duration of the event. No exceptions.
  • Small children and/or pets (except service animals) are not permitted behind exhibit tables at any time.
  • Exhibitors are responsible for their own property and must keep exhibit areas clean.
  • All fire codes must be honored, and electrical cords must be securely taped down.

Emergency and Contact Information

  • If an exhibitor cannot attend, notify event staff immediately by phone.
    Emergency contact details will be provided during registration.
  • In case of emergencies during the event, notify event staff before dismantling your booth.

Complete the Exhibitor Interest Form no later than Friday, April 4, 2025

Questions: alumni@purchase.edu


The Alumni Showcase is organized by the Purchase College Alumni Association and sponsored by the Office of Alumni Engagement, The Performing Arts Center, and campus partners to showcase and celebrate the creative community of Purchase College, SUNY alumni across all academic disciplines.