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HUMAN RESOURCES

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Payroll Schedules

Academic and professional employees with ten or twelve month obligations are paid on a twenty-six (26) bi-weekly pay period basis. Paydays are alternate Wednesdays. Research Foundation employees are also paid on a bi-weekly basis with a payday of alternate Fridays.

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Paychecks

Payday is every other Wednesday. College employees are paid on a two-week lag basis: a two-week delay between the time the work is performed and when the salary for that work is received. Under the lag payroll system, new employees must wait approximately four weeks to receive their first full paycheck. The first paycheck will cover up to the first two weeks of employment, depending upon the number of days worked within the pay period. Subsequent paychecks will be for the entire two-week pay period.     

Paycheck / Direct Deposit Advice Distribution & Return Policy

The Paycheck/Direct Deposit Advice Distribution & Return Policy applies to all checks and advices issued by the Purchase College Payroll Department.  This includes Faculty, Staff, Grad Assistants, Student Assistants, & College Work Study. 

Paychecks/Advices are to be picked up by the department designee on the scheduled pay date.  The department designee must present their college identification card and sign an acknowledgement /certification to confirm they are taking possession of the checks/advices and will distribute them in accordance with Purchase policy.  They must return all checks/advices that were not distributed within 14 days (1 pay period).  

Once picked up, checks/advices will be distributed to the employees through, either, the employee’s supervisor or the department designee.  The designee should confirm the identity of the employee prior to giving out the check/advice.  Upon the employee's receipt of their paycheck/advice they must sign or initial the distribution roster.

Checks/advices must not be left unattended and are not to be placed in unlocked mailboxes.  Checks are not to be mailed out by the department unless arrangements have been made by the employee to do so.  This means they have a signed a “Paycheck Mailing Authorization” form on file (available on HR site and in Payroll) and they have provided self-addressed stamped envelopes.   

After checks/advices are distributed, the signed employee roster must be returned to Payroll within 14 days (1 pay period).  If there are any checks/advices that have not been picked up by the employee(s) the department must attempt to contact the employee.  Attempts can be made via email, phone, etc.  Once all attempts to contact said employee(s) have been exhausted and have been unsuccessful, said checks/advices must be returned to the Payroll office within 14 days (1 pay period) of issuance of the checks/advices.

NOTE: The College must follow the Office of the State Comptroller policy regarding returned checks/advices: 

1.     Payroll checks not picked up by the employee, after 30 days of the scheduled pay date, are to be returned to State Treasury Dept.  They will then be sent to the Unclaimed Funds.

2.     Advices not picked up after 30 days of the scheduled pay date, are destroyed. 

Employees on Leave/Out of Town

Employees on leave, out of town on business, etc. should make arrangements with Payroll to receive their paycheck(s) / advice(s). Forms are available on the Human Resources website and in the Payroll Office. Similar arrangements should be made for employees during periods of non-obligation.

Direct Deposit

Faculty, staff, and student employees may have their paychecks deposited directly into their bank or credit union, if it participates in the NYS Direct Deposit Program.  Applications for direct deposit are available on the Human Resources website and in the Payroll Office.  The employee is still responsible for picking up their advices if they opt for direct deposit.

Temporary Service Payroll

Temporary Service workers are paid on a bi-weekly basis. Each pay period starts on a Wednesday and ends on a Tuesday the following week. The proper supervisor must sign time sheets. It is important that time sheets for Temporary Service workers be sent directly by the supervisors to the Payroll Office in order to comply with auditor's rules, which prohibit the handling of time sheets by affected employees after the supervisor has signed them. Please send time sheets directly to the Payroll Office by noon on Wednesday after the pay period ends.

Checks are picked up in the Human Resources Building at the Payroll Office by the Supervisors in the respective departments after 8:30 AM on the payday or any subsequent day before 4:00 PM at the department where the employee works.

Student Assistant/College Work Study Payroll

Students on a Student Assistant or College Work Study Payroll are paid biweekly every other Thursday.  

Guidelines for Student Hours of Employment

Student Assistant hours of employment are limited to 20 hours per week while classes are in session. 

  1. International Students are limited per United States Citizen and Immigration Services regulations to working no more than 20 hours per week while school is in session. 
  2. Student Assistant may work more than one job on the Student Assistant payroll, however, the maximum number of hours worked per week cannot exceed 20 hours which is the combined hours for all jobs
  3. During academic breaks and the summer Student Assistants may work a maximum of 29 hours

If you have any questions, please contact the Payroll Office at Extensions 6096 or 5905. 


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